WP1: Project Management

Home > Work Packages > WP1

---

Overview

Attribute	Value
Duration	M1-M24 (Full project)
FHGR Hours	400h
Wecan Hours	200h
Total Hours	600h
Lead	FHGR Project Manager

---

Objectives

1. Establish effective project governance and coordination
2. Ensure timely delivery of all milestones and deliverables
3. Manage risks and stakeholder relationships
4. Provide regular progress reporting to Innosuisse
5. Facilitate knowledge transfer between partners

---

Activities

Governance

• Monthly steering committee meetings
• Quarterly progress reviews
• Risk assessment and mitigation
• Budget monitoring and reporting

Coordination

• Weekly technical sync between FHGR and Wecan
• Resource allocation and workload balancing
• Dependency management across work packages
• Issue tracking and resolution

Reporting

• Quarterly progress reports to Innosuisse
• Risk mitigation reports
• Financial status updates
• Final project report

Stakeholder Management

• Partner communication
• Pilot institution engagement
• Innosuisse liaison
• Advisory board coordination

---

Deliverables

ID	Deliverable	Due	Status
D1.1	Project Kickoff Report	M1	Complete
D1.2	Q1 Progress Report	M3	Complete
D1.2	Q2 Progress Report	M6	Complete
D1.2	Q3 Progress Report	M9	Complete
D1.2	Q4 Progress Report	M12	Complete
D1.2	Q5 Progress Report	M15	Complete
D1.2	Q6 Progress Report	M18	Complete
D1.2	Q7 Progress Report	M21	Complete
D1.2	Q8 Progress Report	M24	Complete
D1.3	Stakeholder Engagement Plan	M2	Complete
D1.4	Data Management Plan	M2	Complete
D1.5	Risk Mitigation Reports	Ongoing	Complete
D1.6	Final Project Report	M24	Complete

All deliverable templates complete. See deliverables/ for detailed templates.

---

Monthly Breakdown

M1-M4 (Foundation Phase)

Month	FHGR Tasks	Wecan Tasks
M1	Create repo, draft consortium agreement, kickoff meeting, set up comms	Sign agreement, nominate leads, provide company info
M2	First steering meeting, draft D1.4, document GDPR protocols	Review D1.4, confirm DPO contact
M3	Prepare Q1 report, update timeline	Review Q1 report
M4	Prepare MS1 presentation, compile Q1 deliverables	Attend steering committee

M5-M12 (Development Phase)

Month	Key Activities
M5	Technology selection support, risk tracking
M6	Q2 report, D1.3 Stakeholder Plan, D1.5 Risk Report
M7-M9	Ongoing coordination, Q3 report
M10-M11	Integration planning, WP4 kickoff support
M12	Q4 report, Innosuisse mid-project review

M13-M24 (Validation Phase)

Month	Key Activities
M13-M15	Q5 report, pilot preparation
M16-M18	Q6 report, MS4 coordination
M19-M20	Q7 report, MS5 preparation
M21-M24	Final deliverables, project closeout, D1.6

---

Governance Structure

                    Steering Committee
                    (Quarterly meetings)
                           |
            +--------------+--------------+
            |                             |
      FHGR Project Lead            Wecan Project Lead
            |                             |
    +-------+-------+             +-------+-------+
    |       |       |             |       |       |
  WP2     WP3     WP4           WP4     WP5    Ops
  Lead    Lead    Lead          Lead    Lead   Lead

Steering Committee

• Frequency: Quarterly (M3, M6, M9, M12, M15, M18, M21, M24)
• Participants: FHGR Lead, Wecan Lead, Advisory members
• Decisions: GO/NO-GO at milestones, budget adjustments, scope changes

Technical Sync

• Frequency: Weekly
• Participants: Technical leads from both partners
• Focus: Implementation details, blockers, integration

---

Risk Management

Risk Categories

Category	Examples
Technical	Model accuracy, integration issues
Resource	Staff changes, capacity constraints
External	Regulatory changes, partner issues
Data	Document quality, availability

Risk Process

1. Identify: Weekly risk review in technical sync
2. Assess: Likelihood x Impact matrix
3. Mitigate: Assign owner, define actions
4. Monitor: Track status in risk register
5. Report: Include in D1.5 Risk Mitigation Reports

GitHub Issue: #448 - Risk Register & Mitigation Tracking

---

Communication Plan

Channel	Frequency	Participants	Purpose
Teams Channel	Daily	All team	Quick questions, updates
Technical Sync	Weekly	Tech leads	Implementation details
Steering Committee	Quarterly	Project leads	Strategic decisions
Innosuisse Reports	Quarterly	FHGR Lead	Formal progress

---

Success Metrics

Metric	Target
Milestone achievement	5/5 milestones passed
Deliverable completion	19/19 on time
Budget adherence	Within 5% of plan
Risk mitigation	No critical unmitigated risks
Partner satisfaction	Positive feedback

---

Back to Work Packages

Next: WP2